When it comes to your software tools, it may be time for you to consider consolidating your collection and starting to use a comprehensive suite instead.
While using the right tool for the right job will never go out of style, there’s a reason that multi-tools are a workman’s best friend: they pack a lot of functionality into a single unit.
Suites are simple
The inherent simplicity of suites is obvious but shouldn’t be discounted. For starters, you only have to log into one system instead of a multitude of different tools. That means fewer passwords to remember, fewer dashboards to learn, fewer UI changes to tolerate, and far fewer headaches!
It is frustrating to log in to a system you use regularly only to be greeted by an entirely new interface that you now have to learn before you can accomplish the simple task that you needed the software for in the first place.
“Technology is a double-edged sword in most organizations — it can be an enormous time-saver, but it can also be a drain if things aren’t working well or people don’t know how to use the tools provided to them,” said John Reed, executive director of Robert Half Technology.
While suites still undergo periodic facelifts, the mere fact that they allow you to minimize the number of tools you use will naturally limit those annoying new dashboard setups. Win!
Suites are streamlined
Especially today, when product-driven tech companies are constantly tweaking their offerings in the endless pursuit of optimization, the need to keep track of fewer tools is in and of itself a huge advantage, but for much more than just simplicity’s sake.
Fewer tools mean fewer distractions as you transition from one task to another within the same system, instead of having to constantly move back and forth between disparate systems. In 2016, Silicon Valley-based consulting firm Robert Half Technology reported that professionals waste an average of 22 minutes per day dealing with IT issues. That may seem trivial at first, but over the course of a year, that’s a full two weeks completely wasted!
Suites are a great way to streamline your organization by asking your employees (and yourself) to waste less time fighting with systems and spend more time getting stuff done.
Suites have staying power
Software suites are not a recent trend, and they don’t seem to be going away anytime soon: Adobe Creative Cloud is the latest iteration of the Adobe Creative Suite software that was released in the early 2000s; Salesforce’s CRM (customer resource management) platform launched back in 1999 and has since integrated many other related tools into theirs; the granddaddy of them all, the seemingly-ubiquitous Microsoft Office was first announced way back in 1988!
There are many more such traditional staples, like the QuickBooks accounting software package that can keep your books organized, help you manage your taxes, and stay on top of payroll. In addition, there are also lots of upstart SaaS options such as IM Creator’s website building platform that includes libraries of images, videos, and icons, as well as the option to white label the platform and brand as your own.
While IM Creator may be considerably younger than QuickBooks, it has been around since 2011, and serves as proof of our point: individual tools come and go, but powerful software suites stick around.
These are the three primary advantages of suites that you simply cannot get by cobbling together a tangled web of individual tools, however efficient they may be. Suites will simplify your life, streamline your workflow, and stick around long after smaller tools have gone extinct.
In fact, chances are great that you’re already using at least one suite of tools, if not a few of them in concert. That’s good! Now see how else you can increase your efficiency by adopting a similar strategy with your remaining one-off systems.
If you insist on continuing to use a fleet of specialized tools, there is a good chance that they will slowly become obsolete as they struggle to compete with comparable products made by larger companies that have more resources to spend on research, development, and marketing.
Even if your favorite tool is clearly the best at what it does, that won’t necessarily be enough to keep the company afloat in a constantly evolving tech landscape.
If you’re still reading yet somehow still not convinced, consider this: no matter what you need to do, there’s likely a suite of tools that is purpose-built to get the job done.