Computerized maintenance management system, popularly known by the acronym CMMS, is a popular maintenance management software which helps businesses with all kinds of stuff from maintenance to inventory management.
They are widely used in the business world and as such, a number of options exist in the market today. To find the perfect CMMS solution for you will take a lot of research and perhaps, some trial and error. If you are in the search for the best CMMS solution for your business, here are a few parameters you should keep in mind before you invest in one.
Investing in a CMMS solution is an important step in your business venture. If you choose well, it will be an irreplaceable asset for your business. If you choose a CMMS that does not suit your business needs, it will be wasteful and even be detrimental to your business operations. Hence, it is important that you assess the expenses involved careful before jumping on board.
Make sure that the firm is transparent in all their aspects, especially when it comes to costs. A reputed and trustable CMMS provider will be completely transparent in their offers and plans. They will let you know the costs and other important parameters upfront before you invest in their product. Always choose a transparent and reputed provider for your CMMS needs.
Flexibility and Mobility
A single CMMS solution should not mean that you will have to follow a single strategy to attain your goals. A CMMS should be capable of offering multiple strategies suitable for different needs, for instance, for plant maintenance management as well as for inventory management. Hence, it is important that you look for a flexible solution that can be used across different departments without any problems with integration into the workflow.
Another key point to keep in mind would be the mobility of your application. Mobile applications brings to you the convenience of working from anywhere and at any time. Since almost everyone uses a smartphone these days, mobile applications will make it easy for your managers to access the data and control the CMMS even when they are not in the company.
Implementation and Training
CMMS implementation is not to be taken lightly as many factors are at play. If not implemented correctly, it will fail and won’t work the way you need it to. Hence, always make use of an expert provider to implement the CMMS solution.
Even if the implementation goes well, if your employees don’t know how to use it, it will make the system a waste of money. Hence, proper post-sale support is a must-have feature that you have to look out for before you decide on a CMMS solution. Important post-sale support features to look for include training, implementation support and consulting services.
There are two different models of CMMS solutions – locally hosted and cloud-hosted CMMS. Cloud-hosted service is a SaaS (Software-as-a-Service) and usually requires a lower cost as compared to locally hosted CMMS solutions. Besides, for the SaaS service, the implementation and maintenance costs are low because it requires less IT infrastructure as it will be handled in the cloud.
Accessibility is another key point to keep in mind before you invest in a CMMS. Would you be interested in using a product that is difficult to understand and use? No. Hence, make sure that the CMMS software you buy will be easy to navigate and understand. The more accessible it is, the easier it will make your life.