Gmail is the best web-based mailing system. You can access Gmail from anywhere in the world either via PC or mobile. You need to make use of emails for client management including staff. If you are a book lover, you would receive relevant files via email only. It is difficult to live without email. In this article, we will examine how you to boost productivity with the help of Gmail tips.
Make use of Unsend feature
Suppose, if you had hit the Send button but within seconds, you missed something. You can take back emails with the help of Unsend feature. However, you have to activate it by selecting the gear icon located on the top right. You need to select Settings and locate Undo Send. You need to click Enable Undo Send and click the Save button located at the bottom of the display. You should note that this feature is not available if you work with Gmail using POP3.
Avoid checking multiple email accounts
If you have accounts with multiple email platforms, you need to visit each site and check for emails by logging in. With Gmail, you can route all emails very easily. You need not have to independently verify each site. You can log into Gmail and will be able to send emails from your company, personal and work related emails. If you look at Outlook, it offers fewer features than Gmail.
Sync Apple calendar
If you log in to your Apple calendar with your Gmail, you will be able to auto sync the two apps. Gmail automatically syncs with Google Calendar, which will be able to auto sync with iCalendar. Hence, all your crucial data related to meetings and schedules will be pushed to your smartphone and tablet.
Take advantage of free tools
To get optimum results out of Gmail, you can activate Pipelines, which will help you to manage email effectively. With the Send later feature, you can schedule emails to be delivered to a specific client at a relevant time. If you want to inform the URL address to one of your clients, you can activate in such a way that it should be sent at 6 AM.
Share your email load with your employees
If you are the owner of a website and have employed several people, you can share all your employee’s emails with your email for reputation. You can configure Gmail in such a way that all emails originate from your account. You can grant access to your Gmail account without revealing your password.
You need to select the settings option from the gear icon on the top right, select Accounts and Import option, and locate Grant access to your account option. You can add the email address of your employees. Finally, select Save option located at the bottom.
Standardize outgoing emails
You can make use of canned response feature to push several emails quickly based on the templates. You will be able to send emails without any mistakes. From the settings section, you need to select Labs tab and locate Canned Responses option. You need to select Enable option and select Save option located at the bottom of the screen. You can draft an email as usual that you would like to use as a template and click the triangle located in the bottom right. You need to select Canned responses and select Save option.
As you can see, it is easy to take full advantage of Gmail by applying simple hacks to enhance your productivity. In the next part of the series, we will cover more tips and hacks to help you to leverage the full advantage of Gmail.