Gone are those days we look for a long-awaited reply from communicating person. Emails are the 21st century’s one of the finest invention for easy communication. Many email services are providing unlimited free plans for users. Therefore, many users are relying on sending and receiving free emails for their personal and business use.
If you are a heavy user of email service then you may experience many junk emails with bulky attachments. These type of emails eats up most of the email free given space and creates clutter in your inbox. But sometimes, our important emails also receive in the junk folder, what if delete unfortunately without checking properly?
In this scenario, email backup tools come in handy. Using these tools you can create a backup of your email account locally on a computer. After creating a backup you can delete the unwanted emails on the server to make your inbox clutter-free.
Best Email Backup Apps for Windows 10
I start the email backup tools suggestion starts with Thunderbird. As we know, Thunderbird is free email client available for almost all platforms. It is power packed with plenty of user-friendly features which makes the email setup and using very easy.
The advantage of using Thunderbird is its add-ons support. It has a huge extensions support for sending, receiving and including privacy options for the user. There are plenty of Import and Export extensions available for Thunderbird. These lets you to export the emails on a local drive, this feature works as an email backup for users.
2. Handy Backup
Handy Backup tool is our best choice to backup emails. This tool comes with a unified graphical user interface which is very easy to understand. Handy Backup allows users to take full, incremental, differential or mixed backups. This is one of the finest features to create the wanted emails backup from a huge email account.
The backup file can be easily restored and easily viewed using file browser tools like Explorer. The unified GUI contains all the available features to start using it, the UI includes services like, folders, databases, websites, cloud accounts or app data, using the single, simple interface for all tasks.
Handy Backup comes in 3 different version. Free, Standard and Professional. The free version comes with a limited set of features, where the standard is suitable for Home users and Professional version is designed for business users.
3. Mailstore Home
One of the sophisticated program to archive all your email conversations from multiple email accounts. The archived data can be distributed across all different mailboxes and programs. It provides the easiest way to backup your important email conversations.
It allows accounts such as Gmail, Yahoo, Any POP3 and IMAP mailboxes, Microsoft, Outlook 2003, 2007, 2010, 2013, 2016, Windows Mail and Windows Live Mail, Microsoft Exchange Server 2003, 2007, 2010, 2013, 2016 and 2019 mailboxes, Microsoft Office 365 (Exchange Online), Mozilla Thunderbird and SeaMonkey, PST, EML and other files.
Mailstore Home also offers one-click restore option for users. The best part of the program is its portability, you can run this program directly from a USB drive.
4. SysTools MailBackup
SysTools MailBackup is a handy tool for multiple email services backup. This service lets you scan, preview and backup options with ease. It can backup services like Gmail, Hotmail, Google Apps, and Yahoo.
You can take backup into the supported formats like PST, EML, MSG, PDF, and HTML. The other features include varied email preview options, list emails in recursive order, powerful search to spot emails, easy backup creation settings and complete backup reporting.
Mailbird is a very popular email client for Windows. App integration is one of the finest features of Mailbird. The built-in apps support is quite handy for all. They include WhatsApp, Dropbox, Facebook, Twitter, Google Calendar, Asana, Slack, WeChat, Evernote, Wunderlist, Weibo, and many more. For customization, Mailbird supports various themes to change the look of the email client of an attractive one.
It comes in both free and paid versions. The free version supports only one email account sync, whereas the pro account comes with all available features.
Yes, IFTTT. If This Then That is a great service to automate things. It is a very interesting service which makes your services to communicate with each other and each task is called applet. In IFTTT, you can automate the email backup with few applets. For example, you can check one applet here. So, using IFTTT you can backup all your bulky email attachments to Google Drive and you can delete the unwanted conversations in your email to save up space.
7. Spin Backup
Protect your important emails with the Spin Backup tool available for Windows. It is a premium service with premium features. The features include backup & recovery, ransomware protection, and risky apps audit for security.
It saves your email sensitive data to secure cloud storage at GCP or AWS and saves time as well as money by fully automating data protection.
8. Google Takeout
Google is popular for its free services. Gmail is one of the finest email clients which is used by millions of users. Google Takeout is designed for its own services to make an archive of all your Google related data. This can be used to take a complete backup of your Gmail as well. To make a complete backup of your Gmail account, open Google Takeout and select Gmail from available services list. Here, the program asks options like where you want to export data and few other customization options for your convenience.
9. eM Client
eM Client is a fully features packed email client for Windows with backup options. Usually, we see many accounts support, customization option in an email client. But eM Client is one step ahead of all apps. This one has PGP keys support to send encrypted and signed emails to the client. It is a security feature if you want to make your business deals secured.
Now coming to the backup option, eM Client has a live backup option, which automatically backup all your email conversations while running. So no hassle of taking backup manually and no need to remember to take backup everytime.
These are the best services we checked so far. If you have any better suggestions please do share them in the comment box below.